Roasting Partner
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Product Modules Solutions How it works FAQ Request early access

One platform, many operations

Software that runs the whole operation

Built inside a working roastery, now running packaging, fulfillment, and retail. Guided early access on a dedicated hosted instance.

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Who it fits

Who it runs today

The same platform spine serves each of these in production right now.

Specialty coffee roasters

Built for them. Every module, every screen, every workflow — coffee-native from green to bag to cup.

Live

Café groups and multi-location retail

Daily close-outs, goals, week-ahead planning, labor and staffing, internal orders to production.

Live

Small food and beverage makers (dry facilities)

Lots, recall drill, written plans, facility logs, certifications, labels, receiving inspection. Some screens are coffee-specific today.

Live, coffee screens

Packaging and light manufacturing

Quotes, work orders, BOM, customer-owned tooling, consumables, freight, commissions — running a packaging manufacturer today.

Live

Wholesale distribution and fulfillment

Customer portal with price lists, pick by lot, labels, multi-storefront e-commerce sync, QuickBooks.

Live

One platform

The platform spine

Quotes to cash, green to cup, schedule to payroll — every module below is live today.

Quotes & ordersWholesale portal with per-account price lists, quotes, and orders.
PurchasingVendor-first purchasing for green and packaging, RFQ, official PO by email, receiving in one place.
ProductionRoast planning and logging, bagging work orders, packaging BOM and consumption.
Inventory & lotsLots, bins, cycle counts, multi-location stock, movements ledger, FEFO ordering.
Fulfillment & shippingPick by lot, parcel labels and tracking, LTL freight quoting.
Sales & cafésDaily close-outs, week-ahead plan, labor, payroll import.
FinanceQuickBooks Online sync — invoices, bills, POs, COGS, AR aging, statements, payment-reminder drafts.
PeopleStaffing week board, time off, day book, roles for every team member.

Food safety records

Records, plans, drills — from your data

Every food-safety record lives in one folder with renew-by reminders and full audit logging. Written plans assemble from your own lots, equipment, suppliers and people. Run a coffee-native recall drill from green to customer, hold product, notify, and export.

  • FDA & Compliance folderOne place for every food-safety record — upload, expiry dates, renew-by reminders, retention, full audit log.
  • Written plans from your recordsHACCP plan, food safety plan structured to 21 CFR 117, recall plan with §117.139 elements, and a traceability plan — all from your data.
  • Coffee-native recall drillStart from a green lot or roast batch, trace to every customer, hold product, notify, record responses, export.
  • Lot chainEvery lot traceable forward and backward — green to roasted to bag to customer. Quarantine, release, FEFO, blends.
  • EPCIS 2.0 export & labelsAny lot's chain exports in EPCIS 2.0 format. Bag labels carry lot, roast date, best-by, weight, scannable barcode. GS1-128 case labels.
  • Certification chain-of-custodyYour licenses and per-lot certificates, a claim check per batch, reconciliation in the shape your certifier asks for, certified pounds on hand.
  • Facility logs tied to equipmentEquipment registry, scheduled cleaning, sanitation and maintenance logs, kill-step check, pest sightings — a recall pulls the plant's condition automatically.
  • Receiving as inspectionGreen arrives through dock check-in and quality form. BOL photo to the vault. Rejections on record. Approved supplier list enforced.
  • COAs & supplier documentsCertificates of analysis per lot and product with expiry. Supplier verification documents with revision dates. An expiring list.
  • Compliance calendar & exportsEverything expiring or renewing in six months on one calendar. CSV exports of the record index, trace, and any recall.
FDA & Compliance
FDA and Compliance folder with record categories and expiry dates
Recall drill
Recall drill results: batches, locations and accounts reached from one green lot
Certifications
Certification chain-of-custody screen
Facility logs
Facility logs screen with equipment and cleaning schedule

Some screens are coffee-specific today — roast logging, green purchasing, cupping scoresheets. The records model applies to any small maker with lots, a dry facility, and food-safety obligations.

Roasting Partner keeps the records, runs the drills and writes the plans from your data. The plan, the decisions and the responsibility stay with you and your regulator.

Ask your operation

Answers from your live data

An in-app assistant answers from your live records — sales, what needs roasting, tomorrow's prep, open invoices, green on hand, who's working, when equipment was last cleaned. It says so when it doesn't know.

  • Answers sales, roasting, prep, receivables, staffing and facility questions from live data.
  • Fast local answers first, a larger model for harder questions — all on hardware we operate.
  • No third-party AI service receives your data.
  • The only write it can do is add or remove a shift, with confirmation first.
  • Drafts payment reminders and collection notes for a person to review and send.
Grounded in your recordsAnswers come from your own data, not from guessing or external sources.
Confirmation before changesThe only write is adding or removing a shift — and it asks first.
Drafts for peopleIt drafts reminders and notes; a human reviews and sends.
Private by designRuns on infrastructure we operate. No public model trained on your data.
No guessingIf the answer isn't in your data, it says so.

See it run your operation

Guided early access means we set up and host a dedicated instance, import your data, and walk you through onboarding step by step.

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